Factors to Keep in Mind When Venue Sourcing & Contracting for an Event

Event planning is an art form. It takes skill and creative thinking to source venues that check all the boxes. After all, there is no decision more important than selecting the right location. This choice will shape your entire event—from the date you select, to the speakers invited, catering options available, and all the way to the attendees' overall experience. There are many factors to keep in mind when venue sourcing and contracting. Here are the most important ones:

Proximity and accessibility

Consider how accessible the venue is for attendees. For local events, selecting a venue within a reasonable distance from their homes or places of work is important. When hosting an event with attendees from out of town, finding a venue close to either the airport or local hotels is advised for maximum convenience.

Parking

Selecting a venue with adequate parking for attendees. If parking isn't available on-site, there should at least be nearby parking options noted on the venue website.

Capacity and layout

The venue should be able to accommodate the expected number of attendees comfortably. This means having enough space for speakers, vendors, and other activities that may be included in the event.

Additionally, venue layout plays a big part in venue selection. Think about how you want the venue to function during your event and if tables, chairs, or technology must be brought in to make your vision come alive.

Get expert help

Navigating venue sourcing and contracting can be time-consuming, complicated, and overwhelming. This is especially true if you have a large event or are unfamiliar with the venue options in your area.

Hiring a full-service agency like Global Custom Events to assist with venue selection is a great way to ensure that your venue meets all the requirements for an amazing event. Don't leave this important decision up to chance. Contact GCE today and let them help make your next event unforgettable!

 

 

 

 

Comments

Post a Comment

Popular posts from this blog

Hire Corporate Event Management Companies for a Successful Corporate Event!

    It’s easy to underestimate the complexity of organizing a corporate event on your own until you realize how daunting the process can be. That’s why it’s advisable to hire one of the best corporate event management companies to take care of everything or some aspects of the planning and execution. Specialists have the systems and resources in place to increase the chances of your event becoming a success.   Dedicated to corporate events planning   Successful corporations hire corporate event management companies for their events, no matter how big or small, and it’s time you did, too. Even mid-sized companies can benefit a lot from having specialists assist them with event planning to ensure success and to save money and time.   You might think that your in-house team can take care of your event, but with other responsibilities to fulfill, they might not have enough time to dedicate to planning and executing. If you care for your staff and your company’s reputation, i
Read more

Inspire and Motivate Your Team with Corporate Incentive

Various corporate incentive programs differ depending on the corporation type, program planner, and budget. They are rewards offered to staff to boost their morale and enhance their job performance. Every company formulates a plan that typically includes setting requirements for the eligible persons to get incentives, budget preparation, and determining which incentive is effective. Travel based incentive programs They reward employees who meet the criteria of the company. The majority of corporations utilize hotel, air, adventure, and cruise incentives. Airline certificates provide tickets to workers and allow him/her to select the destination, in general, while hotel certificates include a package that is valid globally and lets the employee plan their trips. Cruise and adventure packages are more expensive since paid vacations to adventure-themed or exotic locations. Goal-based incentive programs These corporate incentive programs are formulated to set accomplishments for s
Read more